Human Resources

Terms of Reference

Committee: The Human Resource Committee (the "Committee") is established by and at all times responsible to The New Gallery's Board of Directors (the "Board").

Type: The Committee shall be a Standing Committee and shall exist at all times in accordance with these Terms of Reference as amended from time to time.

General Purpose: The Committee is established to monitor and evaluate all policies and matters related to the Gallery's human resources and personnel issues, thereby ensuring the Gallery's ability to provide a healthy, productive, and open environment for the Gallery staff, voluntees, membership, and visitors, and that the Gallery operates at all times in accordance with applicable provincial employment standards.

Key Duties:

(a) Subject to the limitations provided in (c) of this section, the Committee is authorized to make decisions on behalf of the Board with respect to all human resources and personnel matters, including:

1. the approval of staff vacation and holiday time in accordance with any contracts of emplyment;
2. professional development expenses; and
3. artistic leaves of absence.

(b) The Committee has no authority to make decisions related to:

1. entering into or amending contracts of employment;
2. terminating employees;
3. staff compensation, including benefits; and
4. the adoption of any policies.

(c) The Committee is responsible for making recommendations to the Board in respect of those matters listed in (b).

Composition and Appointments:

The Comittee is to be comprised of three people, with at least one member of the Committee also being on the board.

The Board will appoint three members to the Committee at the first meeting of the Board Following the Gallery's Annual General Meeting, and may make any further appointments to the Committee at any time as needed.

If there is only one member of the Committee who is also a member of the Board that member will be the Committee Chair.

If there is more than one member of the Committee who is also a member of the Board, the Board will appoint one such member to be the Committee Chair.

The Board may at any time remove any member of the Committee.

Meetings

The Committee is required to meet three times per year (the "Regular Meetings") to review and evaluate any human resource policies then in place and to consider any matters then relevant to the Committee's responsiblities.

In addtion to the Regular Meetings, the Committee will meet at the request of the Committee Chair.

No decisions may be made by the Committee without approval of at a majority of the Committee's members.

Resources:

• (Financial) Subject to approval by the Board, the Committee may use Gallery funds for any human resource related meetings, activities and initiatives.

Reports and Target Dates: The Committee Chair prepares and provides a written report to the Board following any meeting of the Committee or at the request of the Board, summarizing the Committee's recent activities.

Approval Date and Review Date: Adopted on March, 26, 2009. Evaluation of the Committee will be performed by the Board on an ongoing basis.