Committee: The Resource Development Committee (the "Committee") is established by and at all times responsible to The New Gallery's Board of Directors (the "Board").
Type: The Committee shall be a Standing Committee and shall
exist at all times in accordance with these Terms of Reference as
amended from time to time. The Committee functions as an limited agent, reporting relationship, action.
General Purpose: To ensure the continued financial stability of the Society through membership development, community outreach, and public events; to research and secure financial resources. The development committee works with the Board to develop policy initiatives in the areas of fundraising and community development.
Key Duties: Oversees development and implementation of the Fundraising Plan; identifies and solicits funds from external sources of support, working with the Administrative Director. Responsible for overseeing, setting policy for, supporting and participating in fundraising activities. The Resource Development Committee leads the Board's participation in resource development and fundraising and familiarizes other board members with fundraising skills.
Membership: The Fundraising Committee will be chaired by a member of the Board of Directors and will be open to all Members of the Society. Individuals not associated with the society are eligible to sit on the committee with a formal invitation approved by the committee and the Administrative Director. The Society’s Administrative Director may sit on the committee as an ex-officio member and advisor.
Meetings: The Committee will meet a minimum of 10 times per year. Meetings are typically held once a month or on an as needed basis in the case of an upcoming event.. Meetings are typically the second Thursday of the month.
Resources:
Specific Annual Objectives: Starting base of $8000 over the course of the 2009 fiscal year with the long-term objective of raising $40,000 annually by the end of the 2014 fiscal year. These targets specifically omit funds raised through the Society’s Casino events and funds raised by staff.
Reports and Target Dates:
The committee will submit reports to the Board monthly, along with any documents relevant to the report. These reports will be submitted to the Board electronically no les than 24 hours prior to the board meeting, with at least one hard copy of the report available at the time of the meeting.
The committee will also submit an Annual Report & Review to the Board at the final Board meeting prior to the Society's Annual General Meeting. The annual report will be available to all members of the Society and will be presented to the membership at the AGM.
Event Assessment Reports will be completed within 30 days of any events organized by the committee, and will be presented to the Board at the following Board meeting.
Review and Evaluation Process: Fundraising initiatives will be assessed based on three criteria; the amount of funds an initiative is expected to raise, the amount of funds the initiative actually raises, and the amount of resources required to complete the initiative (i.e. expenses, volunteer hours, staff time, etc.). The Committee will use this information to evaluate the success of fundraising initiatives and make recommendations to the board accordingly.
Approval Date and Review Date: Adopted on January 28, 2009. Evaluation of the Committee will be performed by the Board on an ongoing basis. Events are to be reviewed at the fundraising meeting that immediately follows the completion of the event. Annual review is to take place one month prior to the AGM.
Glossary of Terms:
SOCIETY: The name of the society is Clouds & Water Gallery and Visual Production Society.
STANDING COMMITTEE: A committee that is struck every year and consistently charged with the same responsibilities.
LIMITED AGENT: The committee can take action after the board has agreed to the action.
ACTION: when the committee wants the board to make a decision on an issue.
ADMINISTRATIVE DIRECTOR: The Administrative Director provides leadership in operational management. He or she reports to the Board of Directors and works collaboratively with the Programming Director. General duties include office administration, financial management, fundraising, advocacy, human resources and public relations.
PROGRAMMING DIRECTOR: The Programming Director provides leadership in the area of Programming. He or she reports to the Board of Directors and works collaboratively with the Administrative Director. General duties include programming, public relations, hospitality, gallery maintenance and advocacy.
FISCAL YEAR: The fiscal year of the Society ends on March 31 of each year.
CASINO/ALBERTA LOTTERY FUND: The Alberta Lottery Fund is made up of the government's share of net revenues from video lottery terminals (VLTs), slot machines and ticket lotteries. These revenues total more than $1.5 billion each year, and are used to support thousands of volunteer, public and community-based initiatives annually. (Referenced from http://albertalotteryfund.ca/AbouttheALF/default.asp)
COMMUNITY: The public at large who may attend gallery events, become members, provide sponsorship, or be involved in any way with the operations of the Society.
MEMBERSHIP: Composed of individual members of the Society who pay an annual membership fee or have been appointed as a Life member. Members in good standing are entitled to attend any General Meetings of the Society, receive notification of General Meetings, speak and vote at the meetings, and exercise other rights and privileges given to Members as outlined in the Society's bylaws.
BOARD OF DIRECTORS/BOARD: The Board of Directors of Clouds & Water Gallery And Visual Production Society. The Board governs and manages the affairs of the Society. Refer to Article 6 in the Society's Policy and Operating Manual for the full responsibilities and structure of the Board.